Wednesday, May 12, 2010

Information Security

Digital Photocopiers Loaded With Secrets - CBS Evening News - CBS News

Did you know that a digital photocopier is a computer scanner? It scans the document and then stores it in the memory and then prints that stored memory. The memory of that document is then kept in the memory of the photocopier. Often, forever. At least, that's the best case scenario.

If your agency leases or rents a digital photocopier, then the service technician has access to every document every printed on that machine. So when the technician comes out to add toner and clean the machine, what is to stop him from replacing the memory chip? What is to stop him from downloading all the data that you have photocopied in the last week or month or year?

Drivers licenses, crime reports, suspect information, victim information, and officers personal information is all kept on that memory chip. What happens when your agency gets a new photocopier and disposes of the old one? Is it resold to others who can access that information? Is it cleaned first so the data is destroyed? Or did you never even think about that? Information security is important because knowledge is power; that's what the SGT Says.


Bob G. said...

Maybe they should uses something like a degaussing coil to totally erase these devices.

Must be some way to ensure one person's (or departmental) information doesn't become the property of undesirables out there.

Just a thought.

Stay safe.

Bunkermeister said...

There are copies that erase everything, but they cost more. There is software, but it seldom gets used.

Protect_and_Serve said...

Wow, never thought of that. Our department makes over 50,000 copies a month.

Bunkermeister said...

And every one of those copies, possibility including your butt, are still stored in the memory chip of that copier.